1- Vision, Mission and Objectives
Vision of the Department:
Excellence in performance, and providing consultancy and support to all departments and formations of the university for the purpose of continuous development and improvement, and evaluating performance to verify efficiency, economy and effectiveness in the use of available resources.
Mission of the Department:
The department seeks to ensure the quality of auditing in all audit and control practices at the university and its formations, by making maximum use of the university's capabilities and resources, with the participation of all staff of the audit and internal control divisions, in safeguarding public funds.
Objectives of the Department:
1- Verifying compliance with the laws, regulations, instructions and procedures in force.
2- Ensuring compliance with the plans set and the objectives defined for the university.
3- Ensuring the correctness of financial actions and transactions at the university and its formations.
4- Ensuring the correctness and efficiency of administrative procedures through performance evaluation.
5- Verifying and ensuring the optimal use of human resources.
6- Providing senior management with periodic reports based on audit visits for the purposes of evaluation and accountability.
2- Tasks of the Department:
· Ensuring that the university achieves its general objectives and policies.
· Auditing administrative transactions, agreements, decisions and activities and ensuring their consistency with the legislation in force.
· Auditing the recommendations of internal committees and any decisions relating to general objectives and policies that have an administrative effect.
· Verifying the sound management of human resources and of public resources, assets and holdings with efficiency and effectiveness.
· Verifying the availability of the procedures needed to ensure the safety of public resources and holdings and the supporting documents, and verifying that they are used in accordance with the defined objectives.
· Periodically auditing the annual plans of formations within the university and ensuring that those formations achieve
the defined objectives efficiently and effectively.
· Auditing the extent to which all university staff comply with the tasks and duties specified in each one's job description, so as to achieve institutional performance control.
· Evaluating performance in all areas of work by comparing what has actually been achieved with what is set out in the annual plan for each organisational level.
· Verifying that all necessary measures are taken to ensure the correctness and proper form of records, documents, papers and data that have an administrative effect.
· Monitoring the work of audit, investigation and grievance committees so as to ensure the soundness of administrative decisions and their consistency with the legislation in force, the guidelines and the applicable procedures.
· Examining and verifying that the data contained in the reports of administrative units match reality, through field visits and surprise inspections.
· Verifying the implementation of all approved plans and programmes and submitting periodic reports to the direct superior
· Verifying the soundness of performance methods and work procedures and recommending the cancellation or amendment of anything that hinders effective performance or effective control.
· Preparing the draft monthly report, and whenever needed, on administrative internal control work, achievements and observations.
· Involving the staff of the Internal Audit and Control Department in seminars and courses related to audit and control work to ensure the development of their skills.
3- Tasks of the Divisions of the Department :
First : Financial Statements and Records Audit Division
· This division audits financial statements and records after disbursement, such as auditing the trial balance, records, disbursements and the Higher Education Fund.
Second :Contracts Audit Division
· It is responsible for auditing the contracts concluded by the university with external parties and their compliance with the instructions and laws in force
Third: Administrative Control
· It is responsible for administrative control in terms of the extent of the university's compliance with the laws and instructions relating to administrative work
Fourth: Pre-Disbursement Audit Division
· It is responsible for auditing transactions and their conformity with the laws and instructions relating to disbursement; the work of this division precedes the disbursement process
4- About the Department:
It is an independent unit that aims to add value to the institution by providing an independent assessment of risk management processes, internal controls and governance, in order to ensure the accuracy and correctness of financial and administrative information, the efficiency of operations, the achievement of the institution's objectives and compliance with laws and regulations, in addition to protecting assets from misuse or fraud.
5-Staff Names:
Employees:
Ammar Jabbar Ashour
Heads of Divisions:
Israa Mohammed Ajami
Asst. Lect. Mohammed Amer Issa
Ghufran Yousif Hussein
Asst. Lect. Mutaz Aziz Abdul-Ridha / acting head of the Pre-Disbursement Audit Division, being a new appointee
6- Department email: (audit.control@shu.edu.iq)
Mahdi Abdul-Jaleel Dakheel
Director of the Department